Data Privacy & Protection
The Guild of Architectural Ironmongers (GAI) is committed to data protection and data privacy, and committed to contractually and legally upholding the privacy of yours, your employees and customer’s personal data on both the GAI and GAI Education Hub websites.
The information you submit will be kept confidential and stored within a database or otherwise, by GAI, under strictly regulated conditions in accordance with the provisions of the Data Protection Act 1998. Any personal information provided by you to GAI will only be used for the following purposes:
- Updating and enhancing your records with GAI.
- Defining areas of interest to you and improving the website and associated systems to meet users' habits and requirements.
- Advising you of other products and services offered by GAI or our partners which may be of interest.
By proceeding to register with GAI you are consenting to the processing of your personal data as required and stated above. To opt-out of receiving information about GAI's products and services please login to your account on the GAI website, go to 'Preferences' and there you will be able to select which communications you would like to receive.
Collection of data
GAI is committed to respecting the personal data you supply to us. The information we collect will be relevant to the purposes for which it is to be used and we will do our utmost to ensure that such data will be accurate, complete and kept up to date. Whenever personal data is obtained from you, you will have access to information as to how that data will be used. The data collated will need to be supplied in a specific format with specific entry lines. Your key contact at the GAI will supply you with a template. Any areas in which data is not supplied these fields will be left blank and can be completed at a later time by you or us.
Use of data
Your personal data will enable GAI to keep you updated with relevant information.
Communications with you may be via post, telephone, SMS, messaging system such as WhatsApp) or email.Visit ors to the GAI website may receive communications directly from GAI. You will always be entitled to opt-out of receiving a chosen communication by logging into your account as mentioned above and changing your 'Preferences'.
GAI's communications are an integral part of keeping you informed and may include business information from third parties that we think might be relevant and interesting. As a marketing driven organisation, we may use the information you provide to assist us with database profiling. This is aimed at improving the quality of products and services offered to you.
How we share your data
We may disclose and share your personal data with the parties set out below:
- Third party service providers that we engage to provide IT systems and software, and to host our website.
- Third party service providers that we engage to provide marketing and advertising services.
- Third party service providers that wish to promote their services to you as someone with an interest in this sector
- Third party service providers that we engage in order to deliver and process your membership benefits and services (including but not limited to Quest Cover, Atom, Construction Products association, GoTo software, Cortexa)
- Third party payment processing services including iats and PayPal used to process your payment to us.
NB GAI does not store your payment information. Your payment details are provided to the payment processing service you have selected, who are required to comply with applicable regulations and data protection laws. Please refer to the privacy policy of the relevant provider for details of how they process your personal data, here are some useful links:
www.uk.iatspayments.com/Portal/StaticPages/PrivacyPolicy
www.paypal.com/uk/webapps/mpp/ua/privacy-full
www.cortexa.co.uk/privacy-policy/
Security safeguards
GAI respects your data and has taken appropriate technical and organisational measures to ensure we have mitigated against such risks as loss or unauthorised access, destruction, use, modification or disclosure of data. GAI as a whole is legally and contractually accountable to uphold the safety and security of your personal data and to adhere to the Data Protection Act 1998.
Accountability
GAI is committed to the principles of data protection and will carry out its business in the spirit of the Data Protection Act 1998.
GAI does not have a designated Group Data Protection Officer / Data Privacy Officer, but in their place the Chief Executive oversees our information governance practices and coordinates GAI’s efforts to ensure we continue to manage personal data in the way our clients expect.
Cookie Policy
What are cookies, and how to remove them
Most web sites you visit will use cookies to improve your user experience by enabling that website to 'remember' you, either for the duration of your visit (using a 'session cookie') or for repeat visits (using a 'persistent cookie'). All very confusing we know. But cookies have been around for years and are part of what makes web sites work.
Cookies do lots of different jobs, like letting you navigate between pages efficiently, storing your preferences, and generally improving your experience of a website. Cookies make the interaction between you and the website faster and easier. If a website doesn't use cookies, it will think you are a new visitor every time you move to a new page on the site - for example, when you enter your login details and move to another page, it won't recognise you and it won't be able to keep you logged in.
Cookies may be set by the website you are visiting ('first party cookies') or they may be set by other websites who run content on the page you are viewing ('third party cookies').
What is in a cookie?
A cookie is a simple text file that is stored on your computer or mobile device by a website's server and only that server will be able to retrieve or read the contents of that cookie. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. It allows a website to remember things like your preferences or what's in your shopping basket. It doesn't store your name, address or inside leg measurement.
What to do if you don't want cookies to be set
Some people find the idea of a web site storing information on their computer or mobile device a bit intrusive, particularly when this information is stored and used by a third party without them knowing. Although this is generally quite harmless you may not, for example, want to see advertising that has been targeted to your interests. If you prefer, it is possible to block some or all cookies, or even to delete cookies that have already been set; but you need to be aware that you might lose some functions of that website.
If you don't want to receive cookies, you can modify your browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set.
If you wish to restrict or block web browser cookies which are set on your device then you can do this through your browser settings; the Help function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.
The sort of cookies we use may include:
Session cookies
Without these little cookies most sites won't work at all. They allow you to add things to a shopping basket, remember where you are on a web site and other necessary things. Without them you may find most web sites are useless.
Google Analytics
This allows us to keep track of how people use our web site. It has no personal information stored and certainly cannot be used to contact you.
AddThis
AddThis is a helpful tool which allows you to forward a web page onto your Linkedin account, Blogger or up to 300 other social services.
Facebook, Twitter, Google Plus and others
Occasionally we may give you the ability to post a page to one of the above services. In order to do this a cookie may be set.